Records & Information Management Service (RIMS)

"Our mission is to provide leadership and guidance relating to records and information management for the State of Alaska."

Frequently Asked Questions

Records Retention and Disposition Schedules (RRDS)

General Records Retention and Disposition Schedules

  • General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 (PDF)
  • Commissioner General Administrative Records Retention and Disposition Schedule #200.2(PDF)
  • Local Government #300.1 (PDF)
  • School Districts #400.1 (PDF)

Agency Records Retention and Disposition Schedules

Forms

To Transfer Records to a Records Center

To Transfer Records to the State Archives

  • Guidance about Permanent and Historical Records (PDF)
  • Transfer of Public Records to State Archives Form (DOC)
  • Instructions for Transferring Digital Records to the State Archives (PDF)

To Destroy Records (Scheduled Records)

  • Certificate Of Records Destruction (PDF)
  • Instructions (PDF)

To Destroy Records (Unscheduled Records)

  • Record Disposition Authorization (PDF)
  • Record Disposition Authorization Instructions (PDF)
  • ETS Media Disposal Assurance Form (PDF) (An RDA is still required)

To Access Records in a Records Center

  • Records Access Authorization Forms
    • Alaska Archives Inc. (Anchorage) (DOC)
    • AAA Archives and Storage (Juneau) (DOC)
  • Records Request Forms
  • Records Request Instructions (PDF)
  • Microform Duplication Request Form (DOC) (PDF)

To Audit/Survey Records Held

To Request Long-Term Email Folders

  • Long-term Email Folder Form (PDF)

Manual

Policies and Procedures Manual (PDF)

Guidance

Basic

  • Permanent and Historical Records (PDF)
  • Agencies Being Reorganized or Terminated (PDF)
  • Benefits of Effective Recordkeeping (PDF)
  • Disposition Date Calculator (Excel)
  • Filing and Storing Records (PDF)
  • Guide for Departing Employees (PDF)
  • Guide for New Employees (PDF)
  • Quick Guide to the Best Record Format (PDF)
  • Records Retention and Disposition Schedules (RRDS) (PDF)
  • Storage of Permanent Digital Records (PDF)
  • Tips for Good Recordkeeping (PDF)
  • Transferring Records to the Archives

Electronic Records


Records Officers

  • Departmental/Agency Records Officers (PDF)
  • Introduction For New Records Officers (PDF)
  • Records Officer Delegation Example (PDF)

Business Essential Records/Emergency Planning

  • Records Emergency Planning and Response for the Alaska State Archives (PDF)

E-mail Management

For more information, contact Karen Gray via email.

Page last updated 07/21/2015