Records & Information Management Service (RIMS)

General Records Retention and Disposition Schedules

• General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 (PDF)
• Commissioner General Administrative Records Retention and Disposition Schedule #200.2(PDF)
• Local Government #300.1 (PDF)
• School Districts #400.1 (PDF)

Agency Records Retention and Disposition Schedules

• 01 - Office of the Governor
• 02 - Administration
• 03 - Law
• 04 - Revenue
• 05 - Education and Early Development
• 06 - Health and Social Services
• 07 - Labor and Workforce Development
• 08 - Commerce, Community, and Economic Development
• 09 - Military and Veteran's Affairs
• 10 - Natural Resources
• 11 - Fish and Game
• 12 - Public Safety
• 18 - Environmental Conservation
• 20 - Corrections
• 25 - Transportation and Public Facilities
• 33 - Legislature

To Transfer Records to a Records Center

• Record Transfer List (DOC) (XLSX) (PDF)
• Record Transfer List Instructions (PDF)
• Disposition Date Calculator (Excel)

To Transfer Records to the State Archives

• Transfer of Public Records to State Archives Form (DOC)

To Destroy Records (Scheduled Records)

• Certificate Of Records Destruction (PDF)
• Instructions (PDF)

To Destroy Records (Unscheduled Records)

• Record Disposition Authorization (PDF)
• Record Disposition Authorization Instructions (PDF)
• ETS Media Disposal Assurance Form (PDF) (An RDA is still required)

To Access Records in a Records Center

• Records Access Authorization Forms
  • Alaska Archives Inc. (Anchorage) (DOC)
  • AAA Archives and Storage (Juneau) (DOC)
• Records Request Forms
  • Alaska Archives Inc. (Anchorage) (DOC) (PDF)
  • AAA Archives and Storage (Juneau) (DOC) (PDF)
• Records Request Instructions (PDF)
• Microform Duplication Request Form (DOC) (PDF)

To Audit/Survey Records Held

• Records Audit (DOC) (PDF)
• E-Records Audit (DOC) (PDF)

To Request Long-Term Email Folders

• Long-term Email Folder Form (PDF)

Full Manual (PDF)

• RIM Policy (PDF)
• Scope of Service (PDF)
• Goals and Objectives (PDF)
• Service Standards (PDF)
• Records Officers (PDF)
• Agency Procedures (PDF)
  • Transfering Records to a Records Center (PDF)
  • Transferring Microfilm to a Records Center (PDF)
  • Transferring Microform to the RIMS (PDF)
  • Transferring Records to the State Archives (PDF)
  • Destroying Records (Scheduled) (PDF)
  • Destroying Records (Unscheduled) (PDF)
  • Disposing of Records in a Records Center (PDF)
  • Accessing Records in a Records Center (PDF)
  • Accessing Records in the State Archives (PDF)
  • Duplicating Microform Held by the RIMS or State Archives (PDF)
• Glossary (PDF)

Basic

• Agencies Being Reorganized or Terminated (PDF)
• Benefits of Effective Recordkeeping (PDF)
• Filing and Storing Records (PDF)
• Glossary (PDF)
• Guide for Departing Employees (PDF)
• Guide for New Employees (PDF)
• Quick Guide to the Best Record Format (PDF)
• Records Retention and Disposition Schedules (RRDS) (PDF)
• Disposition Date Calculator (Excel)
• Tips for Good Recordkeeping (PDF)
• Transferring Records to the Archives

Electronic Records

• Building a Trustworthy Information System Master (PDF)
• E-Records Tips (PDF)
• Guidelines For Digitizing or Microfilming Records (PDF)
• Guidelines for Writing Emails (PDF)
• How to Name Electronic Files and Folders (PDF)
• ISP-125: Electronically Stored Information Hold and Search Requests Policy (State Employees Only)
• Records Management Metadata (PDF)

Records Officers

• Departmental/Agency Records Officers (PDF)
• Introduction For New Records Officers (PDF)
• Records Officer Delegation Example (PDF)

Business Essential Records/Emergency Planning

• Records Emergency Planning and Response for the Alaska State Archives (PDF)

1. Records Disposition (March 19, 2012) (PDF)
2. New Commissioner RRS (March 22, 2012) (PDF)
3. New RIMS Manual (May 30, 2012) (PDF)
4. Disposition Dates and Current Forms (June 6, 2012) (PDF)
5. Records Disposition Policy (August 30, 2012) (PDF)
6. Records Retention and Disposition Schedules (October 8, 2012) (PDF)
7. Updated Forms and Manual (February 14, 2013) (PDF)

• Email Archiving Policy
• Email Archiving FAQs
• Quick Reference Guide, Executives (PDF)
• Quick Reference Guide, Non-executives (PDF)
• Online Email Archiving Training
• ETS Email Archiving Website
• Longterm Email Folder request Form (PDF)

• RIMS Training courses
• RIMS Webinars
• Interested in training?

• In Anchorage (Storage and Shredding)
  • Alaska Archives Inc.
    1300 W. 56th Ave, #14
    Anchorage, AK 99518
    907.563.7014
    Fax: 907.563.7012
    View Contract (PDF)
• In Juneau (Storage and Shredding)
  • AAA Archives and Records Storage
    5342 Shaune, Drive
    Juneau, AK 99801
    907.780.3671
    Fax: 907.780.3672
    View Contract (PDF)
• In Juneau (Shredding)
  • REACH Inc.
    213 3rd St.
    Juneau, AK 99801
    907.586.8228
    Fax: 907.586.8226
    View Contract (PDF)

• Electronic Records Regulation
• Alaska Statute - Public Records
• Regulation - Archives and RIMS

• ARMA International
• ARMA International (Greater Anchorage Chapter)
• Council of State Archivists
• Society of American Archivists
• The U.S. National Archives and Records Administration
• National Association of Government Archives and Records Administrators (NAGARA)
• Association for Information and Image Management (AIIM)