Records & Information Management Service (RIMS)

"Our mission is to provide leadership and guidance relating to records and information management for the State of Alaska."

Frequently Asked Questions

Records Retention and Disposition Schedules (RRDS)

General Records Retention and Disposition Schedules

  • General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 (PDF)
  • Commissioner General Administrative Records Retention and Disposition Schedule #200.2(PDF)
  • Local Government #300.1 (PDF)
  • School Districts #400.1 (PDF)

Agency Records Retention and Disposition Schedules

Forms

To Transfer Records to a Records Center

To Transfer Records to the State Archives

  • Transfer of Public Records to State Archives Form (DOC)

To Destroy Records (Scheduled Records)

  • Certificate Of Records Destruction (PDF)
  • Instructions (PDF)

To Destroy Records (Unscheduled Records)

  • Record Disposition Authorization (PDF)
  • Record Disposition Authorization Instructions (PDF)
  • ETS Media Disposal Assurance Form (PDF) (An RDA is still required)

To Access Records in a Records Center

  • Records Access Authorization Forms
    • Alaska Archives Inc. (Anchorage) (DOC)
    • AAA Archives and Storage (Juneau) (DOC)
  • Records Request Forms
  • Records Request Instructions (PDF)
  • Microform Duplication Request Form (DOC) (PDF)

To Audit/Survey Records Held

To Request Long-Term Email Folders

  • Long-term Email Folder Form (PDF)

Manual

Full Manual (PDF)

  • RIM Policy (PDF)
  • Scope of Service (PDF)
  • Goals and Objectives (PDF)
  • Service Standards (PDF)
  • Records Officers (PDF)
  • Agency Procedures (PDF)
    • Transfering Records to a Records Center (PDF)
    • Transferring Microfilm to a Records Center (PDF)
    • Transferring Microform to the RIMS (PDF)
    • Transferring Records to the State Archives (PDF)
    • Destroying Records (Scheduled) (PDF)
    • Destroying Records (Unscheduled) (PDF)
    • Disposing of Records in a Records Center (PDF)
    • Accessing Records in a Records Center (PDF)
    • Accessing Records in the State Archives (PDF)
    • Duplicating Microform Held by the RIMS or State Archives (PDF)
  • Glossary (PDF)

Guidance

Basic


Electronic Records


Records Officers

  • Departmental/Agency Records Officers (PDF)
  • Introduction For New Records Officers (PDF)
  • Records Officer Delegation Example (PDF)

Business Essential Records/Emergency Planning

  • Records Emergency Planning and Response for the Alaska State Archives (PDF)

Records Officer Notices

  1. Records Disposition (March 19, 2012) (PDF)
  2. New Commissioner RRS (March 22, 2012) (PDF)
  3. New RIMS Manual (May 30, 2012) (PDF)
  4. Disposition Dates and Current Forms (June 6, 2012) (PDF)
  5. Records Disposition Policy (August 30, 2012) (PDF)
  6. Records Retention and Disposition Schedules (October 8, 2012) (PDF)
  7. Updated Forms and Manual (February 14, 2013) (PDF)

Email Management

Approved Contractors

  • In Anchorage (Storage and Shredding)
    • Alaska Archives Inc.
      1300 W. 56th Ave, #14
      Anchorage, AK 99518
      907.563.7014
      Fax: 907.563.7012
      View Contract (PDF)
  • In Juneau (Storage and Shredding)
    • AAA Archives and Records Storage
      5342 Shaune, Drive
      Juneau, AK 99801
      907.780.3671
      Fax: 907.780.3672
      View Contract (PDF)
  • In Juneau (Shredding)
    • REACH Inc.
      213 3rd St.
      Juneau, AK 99801
      907.586.8228
      Fax: 907.586.8226
      View Contract (PDF)

For more information, contact Records Analyst Valerie Rose via email.

Page last updated 03/27/2013