Records & Information Management Service (RIMS)
RIMS: Providing leadership and guidance relating to records and information management for the State of Alaska.
Records Retention and Disposition Schedules (RRDS)
General Records Retention and Disposition Schedules
- General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 [PDF]
- Commissioner General Administrative Records Retention and Disposition Schedule #200.2 [PDF]
- Local Government #300.1 [PDF]
- School Districts #400.1 [PDF]
Agency Records Retention and Disposition Schedules
- 01 - Office of the Governor
- 02 - Administration
- 03 - Law
- 04 - Revenue
- 05 - Education and Early Development
- 07 - Labor and Workforce Development
- 08 - Commerce, Community, and Economic Development
- 09 - Military and Veteran's Affairs
- 10 - Natural Resources
- 11 - Fish and Game
- 12 - Public Safety
- 16 - Health
- 18 - Environmental Conservation
- 20 - Corrections
- 25 - Transportation and Public Facilities
- 26 - Family and Community Services
- 33 - Legislature
Forms
To Transfer Records to a Records Center
Notice: Only current versions of the Records Transfer List will be accepted.
- Record Transfer List Form [Word]
- Record Transfer List Form [Excel]
- Records Transfer List Detailed Instructions
To Transfer Records to the State Archives
- Instructions: Transferring Digital Records to the State Archives [PDF]
- Guidance about Permanent and Historical Records [PDF]
- Form: Transmittal Receipt [Fillable PDF, 912 Kb]
To Destroy Records (Scheduled Records)
- Instructions: Certificate of Records Destruction [PDF]
- Form: Certificate Of Records Destruction [PDF]
To Destroy Records (Unscheduled Records)
To Access Records in a Records Center
To access records held in a records center please contact the relevant records center directly.
For Imaging and Microfilm Services
To Audit/Survey Records Held
To Request Long-Term Email Folders
Guidance
Basic
- Detailed RTL Instructions
- Permanent and Historical Records [PDF]
- Agencies Being Reorganized or Terminated [PDF]
- Benefits of Effective Recordkeeping [PDF]
- Filing and Storing Records [PDF]
- Guide for Departing Employees [PDF]
- Guide for New Employees [PDF]
- Quick Guide to the Best Record Format [PDF]
- Records Move Planning [PDF]
- Records Retention and Disposition Schedules (RRDS) [PDF]
- Records Retention Schedule Creation and Updates [PDF]
- Tips for Good Recordkeeping [PDF]
- Transferring Records to the Archives
Electronic Records
- ASERA Mission [PDF]
- E-Records Tips [PDF]
- Guidelines For Digitizing or Microfilming Records [PDF]
- Guidelines for Writing Emails [PDF]
- ISP-125: Electronically Stored Information Hold and Search Requests Policy (State Employees Only) [PDF]
- Naming Conventions for Digital Documents [PDF]
- Records Management Metadata [PDF]
Records Officers
- Departmental/Agency Records Officers
- Introduction for New Records Officers [PDF]
- Records Officer Delegation Form [Fillable PDF]
E-mail Management
- E-mail Retention Policy [PDF, 177 Kb]
- E-mail Archiving FAQs
- Quick Reference Guide, Executives [PDF, 324 Kb]
- Quick Reference Guide, Non-executives [PDF, 324 Kb]
- Longterm E-mail Folder request Form [PDF, 144 Kb]
Training
Approved Contractors
Contract and Fee Information for Storage and Shredding Services within Anchorage and Juneau
Statutes and Regulations
External Links
- ARMA International
- ARMA International (Alaska Chapter)
- Council of State Archivists
- Society of American Archivists
- The U.S. National Archives and Records Administration
- National Association of Government Archives and Records Administrators (NAGARA)
- Association for Information and Image Management (AIIM)