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Records & Information Management Service (RIMS)

RIMS: Providing leadership and guidance relating to records and information management for the State of Alaska.

Records Retention and Disposition Schedules (RRDS)

General Records Retention and Disposition Schedules

  • General Administrative Records Retention and Disposition Schedule (GARRDS) #100.3 (PDF)
  • Commissioner General Administrative Records Retention and Disposition Schedule #200.2(PDF)
  • Local Government #300.1 (PDF)
  • School Districts #400.1 (PDF)

Agency Records Retention and Disposition Schedules

Forms

To Transfer Records to a Records Center

To Transfer Records to the State Archives

  • Guidance about Permanent and Historical Records (PDF)
  • Transfer of Public Records to State Archives Form (DOC)
  • Instructions for Transferring Digital Records to the State Archives (PDF)

To Destroy Records (Scheduled Records)

  • Certificate Of Records Destruction (PDF)
  • Instructions (PDF)

To Destroy Records (Unscheduled Records)

  • Record Disposition Authorization (PDF)
  • Record Disposition Authorization Instructions (PDF)
  • ETS Media Disposal Assurance Form (PDF) (An RDA is still required)

To Access Records in a Records Center

  • Records Access Authorization Forms
    • Alaska Archives Inc. (Anchorage) (DOC)
    • AAA Archives and Storage (Juneau) (DOC)
  • Records Request Forms
  • Records Request Instructions (PDF)
  • Microform Duplication Request Form (DOC) (PDF)

To Audit/Survey Records Held

To Request Long-Term Email Folders

  • Long-term Email Folder Form (PDF)

Manual

Policies and Procedures Manual (PDF)

Guidance

Basic

  • Permanent and Historical Records (PDF)
  • Agencies Being Reorganized or Terminated (PDF)
  • Benefits of Effective Recordkeeping (PDF)
  • Filing and Storing Records (PDF)
  • Guide for Departing Employees (PDF)
  • Guide for New Employees (PDF)
  • Quick Guide to the Best Record Format (PDF)
  • Records Move Planning (PDF)
  • Records Retention and Disposition Schedules (RRDS) (PDF)
  • Records Retention Schedule Creation and Updates (PDF)
  • Storage of Permanent Digital Records (PDF)
  • Tips for Good Recordkeeping (PDF)
  • Transferring Records to the Archives

Electronic Records

Records Officers

  • Departmental/Agency Records Officers (PDF)
  • Introduction For New Records Officers (PDF)
  • Records Officer Delegation Example (PDF)

Business Essential Records/Emergency Planning

  • Records Emergency Planning and Response for the Alaska State Archives (PDF)

E-mail Management

Training

Approved Contractors

Contact and Fee Information for Storage and Shredding Services within Anchorage and Juneau

Statutes and Regulations

Page last updated 09/04/2018